Office automation has everything to do with using computer for various purposes in the office. These purposes include reducing workload, trimming the hours of work, making work less tedious, making the digital working environment more comfortable and more habitable, reducing keystrokes on the keyboard and mouse-clicks, making data entry jobs easier with fewer clicks and mouse movement, and automating repetitive tasks that can be done programmatically without human intervention.
A common misconception about office automation is that people picture it like a big red button that says "go" and pressing that button makes all the work do itself. Though office automation offers a lot of advantages to work, it still requires manual steps in order to tell the computer how to automate the job properly. In fact, there lies the benefit of automation - in doing the job properly.
Human error is one of the most common causes of profit loss. Companies, especially struggling companies, can no longer afford to have employees that are more liability than asset. Reducing human error, for that reason, almost always end up with firing incompetent employees, and then replacing them with inexperienced ones. Office automation services provide a great compromise for this. By using office automation software, the employee has to do is manage the instructions being sent to the computer, and the computer will do the job the way it was programmed to do it.
As the process becomes more clearly understood, more automation can be added to the queue, and less workload will need to be done manually. It's very true that the first round of programming all the work processes into the automation software can be a hefty task. As a matter of fact, it can get frustrating to the programmer because he would be new to the interface and the job. In time, though, the automation process will become smoother, and adding tasks to the queue will be just like punching holes on a piece of paper.
It's important to note that, at first, office automation will bend and twist and turn the operation in the office, inside out and upside down. It may take a few days to a few weeks for everybody to adjust to the new system, and bask in the benefits of automation. As that happens, however, all the frustrations become well worth the effort.
Since interruption of work can cause loss of profit to the business, there are ways devised in order to make the transitioning faster and smoother. The transition occurs in several stages wherein the employees are introduced to the new system, and they are required to familiarize the new way to do things. Organized transitions come with many office automation service packages, so there's really no need to worry about an impending chaos in the workplace once the system changes.
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